Picture this: You open your inbox and see a $50,000 invoice you never approved.

Turns out, someone said “yes” in a Slack thread-and now finance is left holding the bag.

I’ve been there. At companies like Affirm and Etsy, this wasn’t a one-off mistake. It was a pattern.

• A $90K renewal slipped through because no one saw the email.
• A contract vanished into a shared drive.
• A vendor was approved with no budget check - and finance only found out after the invoice hit.

These weren’t edge cases - They were signs of a broken approvals process.

When Manual Efforts Crumble and Legacy Systems Weigh You Down

For many teams, approvals don’t just live in Slack, email, and spreadsheets. They don’t exist at all.

No financial checks.No security review.No legal oversight.

Zero controls = maximum risk.

And even when approvals do happen, they’re scattered:Slack threads. Email chains. Color-coded spreadsheets.

No visibility. No ownership. No audit trail.

Most finance and procurement teams start here - and it works. Until it doesn’t.

Spreadsheets feel like control. Slack feels fast. Email feels familiar.But here’s the truth:

• Slack isn’t a system of record - it’s a fire drill waiting to happen.
• Email has no audit trail - and “forwarded for approval” won’t stand up in an audit.
• Spreadsheets break - especially when one wrong edit wipes your entire approvals log.

DIY might work when you’ve got five vendors. But once you’re scaling? That patchwork falls apart.

And here’s where most teams go next: they look for outside help.If spreadsheets and Slack can’t keep up, surely a “real” procurement system will, right?

But here’s the problem: Tools like Coupa and Zip were designed for Fortune 500s in the 2010s - and they still look and feel like it.These tools require five-figure+ contracts, IT-heavy setups, and interfaces that make Excel look modern.

Simply put: there needs to be a better option for companies in the AI-first era.

So We Built Stackpack Requests & Approvals

A smarter way to run approvals-without chaos, silos, or sticker shock.

Stackpack replaces scattered tools and threads with one centralized, AI-powered approval flow.

You get visibility before spend happens…not damage control after the fact.

Built for fast-moving finance and procurement teams who need real control without enterprise bloat.

What You Get: Time, Control, Confidence

See Everything in One Place

Every request, every contract, every approval-logged, timestamped, and attached with context.No more Slack hunts. No more shared-drive mysteries.

AI Does the Heavy Lifting

Requests come in clean with the right info, routed to the right people, policies enforced automatically.No chasing. No babysitting. No missed approvals.

Everyone Gets (and Stays) on the Same Page

Approvals connect to contracts, spend, and renewals in one system.Finance, legal, IT, and requesters aligned-without duct-taped tools.

Why Stackpack Is Different

Most tools bolt on approvals like an afterthought.We rebuilt the entire process around them-because the old way wasn’t working.

• All-in-One from Day One: Requests, contracts, renewals, spend-fully integrated. No duct-taped tools. No lost context.
• Simple. Fast. Affordable: Live in <1 hour. $999/month flat. No per-user costs. No consultants. No long contracts. No legacy hangover.
• Alignment by Default: Employees request vendors in the same system finance + IT already use. Everyone sees the same picture.
• AI-Powered Insight: Stackpack analyzes contracts and surfaces key terms, renewal risks, and negotiation tips - so you get better terms up front, not a scramble at renewal.

The Hard Truth: Doing Nothing Is Expensive

Every approval lost in Slack is a risk.Every missed renewal is a potential five-figure mistake.Every DIY system is one spreadsheet away from disaster.

Research by the World Commerce & Contracting Association shows that poor contract management bleeds up to 9.2% of annual revenue-money lost to missed deadlines, weak terms, and hidden obligations.

And here’s the kicker: most of that leakage happens because approvals are sloppy at the start.When vendor requests come in without context, contracts get buried, and terms only get “reviewed” at renewal time, you’re already set up to lose.

Stackpack’s vision for requests & approvals flips that script.By capturing key vendor info up front, uploading contracts at intake, and enforcing policy before spend leaves the account, you sidestep years of clean-up and renegotiation.

Legacy tools are outdated.Duct-taped systems aren’t scalable.Doing nothing isn’t just inefficient - it’s costly.

See Stackpack in Action

Ready to stop five-figure mistakes before they start - and give your team back 30+ hours a month?

👉 Try the interactive demo - click through how it works

👉 Book a 20-minute walkthrough - real setup, no pitch

Your team deserves better. Let’s make it happen.

- Sara Founder & CEO, Stackpack